Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Oakland Municipal Services. This pivotal role ensures seamless office operations during evening hours, supporting our commitment to exceptional public service. You'll be the backbone of our nighttime operations, handling critical administrative tasks with precision and professionalism. Enjoy a competitive hourly wage, comprehensive benefits package, and the satisfaction of contributing to Oakland's vibrant community.
Why Join Us? Flexible night schedule, paid training, career advancement opportunities, and a supportive work environment focused on work-life balance.
Responsibilities
- Manage incoming communications (phone, email, mail) during night shift hours
- Coordinate departmental scheduling and meeting logistics
- Maintain accurate digital and physical filing systems
- Process payroll and expense reports with strict confidentiality
- Support event preparation and documentation for municipal projects
- Assist with data entry and report generation using MS Office Suite
- Act as primary point of contact for emergency after-hours inquiries
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Ability to work independently with minimal supervision
- Strong written and verbal communication abilities
- Experience with office equipment (copiers, scanners, phone systems)
- Valid California Driver's License (for occasional errands)
- High school diploma or equivalent required