Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This critical role ensures seamless office functionality during off-hours, supporting executives and departments with precision and professionalism. We offer competitive compensation, comprehensive benefits, and immediate start opportunities for dedicated professionals seeking a career-defining role in New York's bustling business landscape.
Responsibilities
- Manage incoming communications, including calls, emails, and messages during night shift hours
- Coordinate complex calendars, meetings, and travel arrangements for executive staff
- Process confidential documentation with strict attention to detail and compliance protocols
- Perform data entry and maintain accurate digital records using Microsoft Office Suite
- Support departmental operations by preparing reports, presentations, and correspondence
- Assist with onboarding processes for new night shift personnel
- Coordinate with global teams across time zones to ensure operational continuity
Qualifications
- Minimum 2 years of administrative experience, preferably in night shift or 24/7 environments
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and office management software
- Exceptional written and verbal communication skills
- Ability to handle sensitive information with discretion and professionalism
- Strong organizational skills with ability to prioritize competing tasks
- Associate degree or equivalent administrative certification required
- Experience with calendar management and travel booking systems
- Availability to work flexible night shift schedule (10 PM - 6 AM)