Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Oakland, CA! We're seeking a highly organized professional to provide critical support during evening hours with a flexible schedule. This role offers competitive compensation and opportunities for career growth in a collaborative environment. Ideal candidates thrive in fast-paced settings and excel at maintaining operational excellence after hours.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating cross-departmental communications
- Process confidential documentation, expense reports, and payroll information with precision
- Oversee office inventory management, supply procurement, and vendor coordination
- Handle incoming communications via phone, email, and digital platforms with exceptional professionalism
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate logistics for evening meetings, events, and travel arrangements
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Minimum 2 years of administrative experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to multitask and prioritize in high-pressure situations
- Strong organizational skills with attention to accuracy and confidentiality
- Experience with office equipment (printers, scanners, phone systems)
- Flexibility to adapt to changing priorities and schedule adjustments
- High school diploma or equivalent; Associate's degree preferred