Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Metropolitan Solutions Group in downtown San Francisco. This critical role ensures seamless office operations during evening hours, supporting our legal and financial departments with precision and professionalism. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment focused on work-life balance for night shift professionals.
Responsibilities
- Manage incoming communications during night shift, including calls, emails, and digital correspondence
- Coordinate evening meetings, travel arrangements, and document preparation for next-day operations
- Maintain accurate departmental records using Microsoft Office Suite and proprietary databases
- Process confidential documents with strict adherence to HIPAA and data security protocols
- Support cross-departmental projects during evening hours, including data entry and report compilation
- Assist with office inventory management and supply procurement for overnight operations
- Act as primary point of contact for after-hours facility coordination and vendor communications
Qualifications
- Minimum 2 years administrative experience in fast-paced office environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and office equipment
- Exceptional organizational skills with ability to prioritize tasks in high-pressure situations
- Strong attention to detail with experience handling confidential information
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision during night shift hours
- Valid California driver's license and reliable transportation (required for occasional supply runs)
- Experience with document management systems preferred