Job Description
Join our dynamic team as a Night Shift Administrative Assistant in the heart of New York City! This immediate opening offers the perfect opportunity for a detail-oriented professional to excel in a fast-paced environment. You'll be the backbone of our overnight operations, ensuring seamless administrative support for our global team. Enjoy competitive compensation, comprehensive benefits, and the chance to work with industry leaders in a modern, inclusive workplace.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across time zones
- Process and prioritize high-volume correspondence, emails, and confidential documents
- Prepare detailed reports, presentations, and financial documents using Microsoft Office Suite
- Oversee office inventory management, supply procurement, and vendor relationships
- Coordinate travel arrangements and expense reports for international team members
- Act as primary point of contact for overnight client communications and issue resolution
- Maintain digital filing systems with 100% accuracy and confidentiality
Qualifications
- Minimum 3 years of administrative experience in a corporate setting
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Proven ability to manage competing priorities in high-pressure environments
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Flexibility to work nights (10 PM - 6 AM) with weekend availability as needed
- Associate's degree or equivalent administrative certification required