Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Premier Office Solutions! We're seeking a highly organized professional to provide critical office support during evening hours (11 PM - 7 AM). This role ensures seamless operations across departments while maintaining a productive nocturnal work environment. You'll be the backbone of our overnight operations, handling everything from correspondence management to complex scheduling. If you thrive in after-hours settings and excel at multitasking, apply today to become an integral part of our Jacksonville-based team!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics across multiple time zones
- Process confidential documents, expense reports, and payroll data with precision and confidentiality
- Coordinate international communications and correspondence during overnight hours
- Oversee office inventory management, supply procurement, and equipment maintenance
- Act as primary point of contact for urgent after-hours client communications and vendor coordination
- Prepare comprehensive daily operational reports and executive briefings
- Maintain digital filing systems with strict adherence to compliance protocols
Qualifications
- Minimum 3 years of administrative support experience with proven night shift availability
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills for cross-departmental collaboration
- Expertise in calendar management, scheduling software, and virtual meeting platforms
- Ability to handle confidential information with discretion and maintain HIPAA compliance
- Strong problem-solving skills with ability to make independent decisions during off-hours
- Associate's degree in Business Administration or related field preferred