Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. We're seeking a detail-oriented professional to manage critical workflows during evening hours in our Oakland headquarters. Enjoy a flexible schedule that supports work-life balance while contributing to high-impact projects. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to grow with an innovative company.
Responsibilities
- Manage office operations during night shifts, including correspondence, scheduling, and record-keeping
- Coordinate with global teams across time zones to ensure seamless communication
- Prepare and distribute confidential documents, reports, and presentations
- Handle incoming communications via phone, email, and digital platforms
- Maintain inventory and office supplies with proactive procurement oversight
- Support data entry and database management with 99% accuracy
- Assist with onboarding processes for night-shift staff
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Ability to work independently with minimal supervision
- Strong organizational and time-management abilities
- Experience with scheduling software (e.g., Calendly, Asana)
- Flexibility to adapt to changing priorities during night shifts
- High school diploma or equivalent; bachelor's preferred