Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This critical role ensures seamless office support during evening hours, enabling our daytime teams to thrive. We're seeking a proactive professional who excels in fast-paced environments and values accuracy, discretion, and exceptional service. Enjoy competitive compensation, comprehensive benefits, and opportunities for career advancement in a supportive workplace culture.
Responsibilities
- Manage high-volume call routing and email correspondence during night shift hours
- Process and reconcile daily invoices, purchase orders, and expense reports
- Coordinate calendar management, meeting logistics, and travel arrangements for executive staff
- Maintain digital filing systems with strict adherence to data security protocols
- Prepare accurate reports and presentations using Microsoft Office Suite
- Act as primary point of contact for overnight vendor and client communications
- Support inventory management and office supply replenishment workflows
Qualifications
- Minimum 2 years administrative support experience in high-volume environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Proven ability to handle confidential information with discretion
- Strong multitasking skills with attention to detail under pressure
- Excellent written and verbal communication abilities
- Associates degree or equivalent professional certification preferred
- Experience with scheduling tools (e.g., Calendly) and CRM systems
- Availability to work consistently 11 PM - 7 AM, Monday-Friday