Job Description
Join our dynamic team as a Night Shift Administrative Assistant in San Jose! This role is perfect for detail-oriented professionals who thrive in after-hours environments. You'll be the backbone of our nightly operations, ensuring seamless office functions while the city sleeps. Enjoy competitive pay, flexible scheduling, and opportunities for career growth in a supportive atmosphere. Apply today to become an essential part of our local community!
Responsibilities
- Manage nightly office operations including mail processing, document filing, and supply inventory
- Coordinate calendar scheduling and meeting arrangements for remote and on-site teams
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Prepare and distribute daily reports, invoices, and confidential correspondence
- Oversee equipment maintenance and facility security protocols during overnight hours
- Assist with payroll processing and expense reconciliation tasks
- Collaborate with day-shift staff for operational continuity and task handovers
Qualifications
- Minimum 2 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Exceptional organizational skills with ability to multitask in high-pressure situations
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision during off-hours
- Knowledge of basic accounting principles and office software
- Valid California driver's license and reliable transportation
- Flexibility to work weekends/holidays as required