Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our Boston operations. This immediate hire opportunity offers a competitive salary, comprehensive benefits, and a supportive environment where your organizational skills shine. We're seeking a proactive professional to ensure seamless office operations while supporting executive leadership and cross-functional teams. If you thrive in fast-paced settings and excel at multitasking, this is your chance to make an immediate impact.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle complex travel arrangements
- Process invoices, expense reports, and financial documentation with precision
- Oversee office inventory, supply procurement, and vendor relationships
- Serve as primary point of contact for internal and external communications
- Prepare confidential reports, presentations, and correspondence using advanced MS Office Suite
- Coordinate onboarding processes for new hires and maintain HR records
- Implement digital filing systems to ensure data security and accessibility
Qualifications
- Minimum 3 years of administrative support experience in professional services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to manage competing priorities and deadlines
- Strong written and verbal communication skills
- Discretion in handling confidential information
- Associates degree or equivalent professional certification required