Job Description
We are urgently seeking a highly motivated Office Assistant to join our dynamic team in New York, NY and Pennsylvania. This is a fantastic opportunity for a detail-oriented professional to provide essential administrative support in a fast-paced corporate environment. Immediate start available! Join us in maintaining operational excellence and driving business success through exceptional office management.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Oversee office inventory management, procurement, and vendor relationships
- Assist with travel arrangements, expense reports, and invoice processing
- Maintain organized filing systems (digital and physical) for critical business records
- Provide cross-departmental support for special projects and events
Qualifications
- Minimum 2 years of proven office administration or executive assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively and prioritize in a deadline-driven environment
- Discretion in handling confidential information and sensitive matters
- Associate’s degree in Business Administration or related field preferred
- Experience working in both NY and PA locations a plus