Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This critical role requires a proactive professional to ensure seamless office functions during evening hours while supporting our New York headquarters. Enjoy competitive compensation, comprehensive benefits, and a supportive environment where your organizational skills shine. Immediate start available for the right candidate.
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift operations
- Coordinate complex scheduling for cross-departmental meetings and travel arrangements
- Maintain confidential records with meticulous attention to detail and compliance standards
- Process payroll, expense reports, and financial documentation with precision
- Act as primary point of contact for international teams across time zones
- Implement digital filing systems and optimize office workflows
Qualifications
- Minimum 2 years administrative experience with night shift or 24/7 environment exposure
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities under pressure
- Associates degree in Business Administration or related field preferred
- Experience with scheduling software (e.g., Calendly, Doodle)