Job Description
Join our dynamic city team as a Night Shift Administrative Assistant and support essential municipal operations after hours. This role offers flexibility while ensuring critical administrative tasks are completed to maintain seamless city services. Enjoy competitive compensation, comprehensive benefits, and the opportunity to serve San Jose's diverse community. Apply today to become an integral part of our dedicated night operations team.
Responsibilities
- Manage document processing, filing, and records management with strict confidentiality protocols
- Coordinate internal communications and schedule night-shift meetings for cross-departmental alignment
- Handle incoming calls, emails, and inquiries during night hours with professional etiquette
- Prepare and distribute daily reports, correspondence, and administrative materials
- Support emergency response coordination and documentation during night shifts
- Maintain office inventory and supply ordering for night operations
- Assist with payroll processing and timekeeping for night-shift personnel
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience with night shift availability
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Knowledge of San Jose municipal operations a plus
- Valid California driver's license may be required