Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Metropolitan Office Solutions in Oakland, CA. This premium opportunity offers competitive compensation and benefits while supporting critical office operations during evening hours. We're seeking a detail-oriented professional to maintain seamless workflows in our fast-paced environment. Enjoy a supportive culture with growth opportunities and work-life balance through our flexible scheduling.
Responsibilities
- Manage incoming communications including calls, emails, and digital correspondence during night shift hours
- Coordinate complex calendars, schedule meetings, and arrange logistics for multi-location teams
- Process confidential documentation with precision and maintain digital filing systems
- Support departmental reporting by compiling data and generating executive summaries
- Oversee office supply inventory and vendor relationships for operational continuity
- Act as primary point of contact for emergency after-hours support and escalations
Qualifications
- Minimum 2 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience with confidential data handling and HIPAA compliance
- Flexibility to work nights (10 PM - 6 AM) with occasional weekend availability
- Associate's degree or equivalent professional certification preferred