Job Description
Join our dynamic team as a Local Receptionist at Mesa Professional Services! We're seeking a polished professional to serve as the first point of contact for our clients in Mesa, AZ. This full-time role combines exceptional customer service with precise data entry responsibilities in a fast-paced administrative environment. If you thrive in a setting where your organizational skills directly impact client satisfaction, this is your opportunity to excel.
Our ideal candidate brings enthusiasm, attention to detail, and a commitment to seamless office operations. You'll manage incoming communications, maintain accurate digital records, and support departmental workflows with precision. Enjoy competitive compensation, comprehensive benefits, and a supportive workplace culture that values growth and professionalism.
Responsibilities
- Manage multi-line phone systems and direct calls to appropriate personnel
- Perform accurate data entry for client records and scheduling updates
- Greet visitors professionally and coordinate meeting logistics
- Process incoming/outgoing mail and manage office supply inventory
- Maintain digital filing systems with strict confidentiality protocols
- Coordinate interdepartmental communications and calendar management
- Assist with basic administrative tasks as needed
Qualifications
- High school diploma or equivalent required
- 1+ years of receptionist or administrative experience
- Proficient in data entry with 10-key typing (45+ WPM)
- Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication skills
- Strong multitasking abilities with attention to detail
- Professional demeanor with customer service focus
- Ability to handle sensitive information with discretion