Job Description
Are you a detail-oriented professional looking for a stable career with the flexibility you deserve? Apex Administrative Solutions is seeking a dedicated Local Office Assistant to join our dynamic team in Dallas, Texas.
We offer a competitive hourly rate and ensure that our employees are paid weekly with no delays. Whether you are looking for a full-time position with a clear career path or a role that fits seamlessly into your lifestyle, we have the opportunity for you.
Our office culture is built on collaboration, respect, and efficiency. As an Office Assistant, you will be the backbone of our daily operations, ensuring that our team can focus on what they do best while you handle the essential administrative tasks.
Responsibilities
- Manage Communications: Answer incoming calls and route them to the appropriate department or take detailed messages.
- Data Management: Perform accurate data entry into our CRM systems and maintain organized digital and physical filing systems.
- Office Coordination: Schedule meetings, manage calendars, and prepare meeting materials for leadership teams.
- Customer Support: Greet visitors and clients at the front desk with a professional and welcoming demeanor.
- Supply Management: Monitor office inventory and order necessary supplies to keep operations running smoothly.
- Document Handling: Process, scan, and file various documents and contracts in accordance with company policies.
- Project Assistance: Support the administrative team with ad-hoc projects and special events as needed.
Qualifications
- Education: High school diploma or GED equivalent required.
- Experience: Proven experience in an administrative or office support role is preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional phone etiquette.
- Organization: Strong ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Flexibility: Ability to adapt to changing schedules and work occasional overtime if required.