Job Description
Join our vibrant team at City Center Solutions as a Local Office Assistant and become the backbone of our Philadelphia operations. We're seeking a detail-oriented professional to deliver exceptional administrative support in a dynamic, fast-paced environment. This role offers growth opportunities, competitive benefits, and the chance to make a tangible impact on our daily operations. If you thrive in collaborative settings and possess strong organizational skills, we encourage you to apply!
Responsibilities
- Manage front desk operations including greeting visitors, answering phone calls, and directing inquiries
- Coordinate office supplies inventory and procurement processes
- Support scheduling, meeting coordination, and calendar management for executive staff
- Handle incoming/outgoing mail, shipping logistics, and document filing systems
- Assist with event planning and coordination for office activities
- Maintain digital and physical filing systems with strict confidentiality protocols
- Collaborate with team members on administrative projects and process improvements
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support or office assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in fast-paced environments
- Knowledge of basic office equipment (copiers, scanners, phone systems)
- Positive attitude with customer service focus