Job Description
Join our dynamic Chicago team as a Local Office Assistant and become the backbone of our operations! We're seeking a proactive professional to deliver exceptional administrative support in a fast-paced environment. This urgent opening offers immediate start with competitive benefits and growth opportunities. If you thrive in collaborative settings and excel at multitasking, apply now to kickstart your career with us!
Responsibilities
- Manage daily office operations including mail handling, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel logistics for executives
- Process invoices, expense reports, and financial documentation with precision
- Serve as primary point of contact for clients and visitors with polished communication
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding new hires and coordinate office events
- Support department heads with ad-hoc administrative projects and data management
Qualifications
- Minimum 2 years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in deadline-driven environments
- Professional demeanor with customer service orientation
- High school diploma or equivalent; associate degree preferred