Job Description
Are you a detail-oriented professional looking for a stable role in the Indianapolis area? Premier Office Services is currently hiring a Local Office Assistant with an immediate start date. We are expanding our operations to cover the greater Indianapolis and Ohio regions and need a reliable team member to keep our office running smoothly.
This position offers a competitive salary, flexible scheduling options, and the opportunity to work in a collaborative environment. We value efficiency and are looking for someone who can take initiative and handle various administrative tasks with ease.
Responsibilities
- Manage Communications: Handle incoming and outgoing correspondence, including email, phone calls, and mail, ensuring a professional and timely response.
- Office Management: Oversee the daily operations of the front office, including greeting visitors, managing the reception area, and coordinating building access.
- Data Management: Maintain accurate and organized digital and physical filing systems. Perform regular data entry tasks and update databases as needed.
- Scheduling: Manage calendars for management staff, schedule meetings, and coordinate room bookings and travel arrangements.
- Document Preparation: Create, edit, and format documents, presentations, and reports using Microsoft Office Suite.
- Inventory Control: Monitor office supply levels, place orders for necessary materials, and conduct periodic inventory checks.
- Event Support: Assist in planning and logistics for company events and team-building activities.
Qualifications
- Experience: Proven experience (1-2 years minimum) in an administrative or office support role.
- Education: High school diploma or GED required; Associate's degree or relevant certification is a plus.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
- Availability: Must be available for a flexible schedule, including occasional evenings or weekends.