Job Description
Join our dynamic Seattle team as a Local Office Assistant with flexible scheduling options! We're seeking a highly organized professional to ensure seamless office operations while maintaining a healthy work-life balance. This hybrid role offers remote work flexibility with in-office support 2-3 days per week, perfect for students or professionals seeking adaptable hours. You'll be the backbone of our Pioneer Square office, delivering exceptional administrative support to our growing team of tech and marketing professionals.
Our ideal candidate thrives in fast-paced environments and takes pride in creating efficient workflows. You'll collaborate with department heads to coordinate schedules, manage vendor relationships, and maintain a welcoming atmosphere for clients and staff. With competitive hourly pay and comprehensive training provided, this is an exceptional opportunity to build a rewarding career in Seattle's vibrant business district.
Responsibilities
- Coordinate office operations including supply inventory, mail distribution, and equipment maintenance
- Manage executive calendars, meeting arrangements, and travel logistics for senior staff
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Process invoices, expense reports, and financial documentation with meticulous attention to detail
- Support HR functions including onboarding, file maintenance, and benefits administration
- Oversee office cleanliness, security protocols, and emergency preparedness procedures
- Collaborate with IT and facilities teams to resolve office infrastructure issues promptly
Qualifications
- Minimum 2 years administrative experience in a professional office environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional organizational skills with proven ability to manage competing priorities
- Strong written and verbal communication skills with polished client interaction abilities
- Valid Washington State driver's license and reliable transportation for local errands
- Flexibility to work between 20-30 hours per week with hybrid schedule availability
- Associates degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello, or similar)