Job Description
We are looking for a dedicated Local Office Assistant to join our dynamic team in Houston. In this pivotal role, you will utilize your exceptional data entry skills to ensure our administrative records are precise and up-to-date. We pride ourselves on maintaining a professional work environment where efficiency meets excellence. If you are a self-starter who thrives in a busy office setting, we want to hear from you.
As part of our team, you will support daily operations, manage correspondence, and ensure that our office runs like a well-oiled machine. This is a fantastic opportunity for those looking to grow their career in administrative services within a reputable Houston-based firm.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, updating databases and records.
- Organize and maintain both physical and digital filing systems for seamless information retrieval.
- Prepare, proofread, and distribute internal memos, reports, and business correspondence.
- Answer and route incoming phone calls, screen visitors, and manage the front desk.
- Assist in scheduling appointments and managing calendars for management personnel.
- Process invoices and handle basic bookkeeping tasks as needed.
- Support the sales and operations teams with general administrative tasks.
Qualifications
- High School Diploma or equivalent required; Associate's degree preferred.
- Minimum of 2 years of experience in office administration or data entry.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and QuickBooks.
- Typing speed of at least 45 WPM with 99% accuracy.
- Strong attention to detail and problem-solving abilities.
- Excellent interpersonal communication skills (verbal and written).
- Must be authorized to work in the United States.