Job Description
Join our dynamic team at Philadelphia Business Solutions as a Local Office Assistant specializing in data entry. We're seeking a detail-oriented professional to support our administrative operations in the heart of Philadelphia. This full-time position offers competitive compensation, growth opportunities, and the chance to make a tangible impact in our local community.
About Us: Philadelphia Business Solutions is a trusted local firm providing comprehensive administrative support services to businesses across the Greater Philadelphia Area. We pride ourselves on fostering a collaborative, professional environment where our team members thrive.
The Role: As our Office Assistant, you'll be the backbone of our daily operations, ensuring seamless data management and administrative efficiency. Your expertise in data entry will directly contribute to our clients' success while supporting our internal team's objectives.
Responsibilities
- Accurately input, update, and maintain data in CRM systems and databases with zero-error tolerance
- Process and reconcile financial documents, invoices, and expense reports
- Manage digital filing systems and ensure document security compliance
- Coordinate office communications including scheduling, correspondence, and client inquiries
- Generate daily, weekly, and monthly reports using Excel and proprietary software
- Support HR processes including onboarding documentation and record maintenance
- Collaborate with team members to streamline administrative workflows
Qualifications
- Minimum 2 years professional data entry experience with 10,000+ keystrokes per hour
- Expert proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data management tools
- Proven ability to maintain 99.5% data accuracy in high-volume environments
- Associate's degree in Business Administration or related field preferred
- Strong organizational skills with ability to manage multiple priorities simultaneously
- Excellent verbal and written communication skills
- Ability to work independently with minimal supervision while meeting deadlines