Job Description
Join our dynamic San Diego team as an entry-level Office Assistant and kickstart your administrative career! We're seeking a detail-oriented professional with excellent communication skills to support our daily operations. Enjoy a flexible schedule while gaining hands-on experience in office management, client relations, and administrative support. Our collaborative environment offers growth opportunities and comprehensive training for motivated candidates. If you're organized, tech-savvy, and thrive in fast-paced settings, this is your chance to build a rewarding career in San Diego's thriving business district.
Responsibilities
- Manage incoming communications (phone, email, in-person) with professionalism and efficiency
- Maintain organized filing systems (digital and physical) for documents and records
- Assist with scheduling, calendar management, and meeting coordination
- Perform data entry and update company databases with accuracy
- Support office supply inventory and procurement processes
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate mail distribution and courier services
- Assist with onboarding new team members and office orientation
Qualifications
- High school diploma or equivalent; relevant degree preferred
- 1+ years of office/administrative experience (internships acceptable)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong organizational skills and attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer service mindset
- Flexibility to work varied hours including occasional evenings