Job Description
Join City Office Solutions as a Local Administrative Assistant and enjoy the stability of weekly pay in a dynamic Oakland environment! We're seeking a detail-oriented professional to support our office operations with exceptional organizational skills. This full-time role offers competitive compensation, comprehensive benefits, and a collaborative team culture. If you thrive in fast-paced settings and excel at multitasking, apply today to start your rewarding career journey!
Responsibilities
- Manage office calendars and coordinate complex scheduling for executives and teams
- Handle incoming communications including emails, calls, and correspondence with professionalism
- Prepare and distribute essential documents, reports, and presentations using Microsoft Office Suite
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist in onboarding processes including new hire paperwork and equipment setup
- Coordinate travel arrangements and expense reports with accuracy and efficiency
- Support departmental projects by conducting research and compiling data
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associate's degree or relevant certification preferred
- Experience with office equipment (printers, scanners, multi-line phones)
- Proven ability to maintain confidentiality and handle sensitive information
- Valid California driver's license (for occasional errands)