Job Description
Join our dynamic team as a Local Administrative Assistant in the heart of New York City! We're seeking a highly organized professional to provide essential office support with the benefit of weekly pay. This role offers stability, growth opportunities, and the chance to make a tangible impact in our community-focused organization. Enjoy competitive compensation, modern workspaces, and a supportive environment where your administrative expertise truly shines.
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements for department heads
- Process invoices, expense reports, and maintain accurate financial documentation
- Answer and direct incoming calls, manage correspondence, and greet visitors professionally
- Prepare, edit, and distribute confidential reports, memos, and presentations
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support onboarding processes by preparing new hire materials and orientation schedules
- Utilize Microsoft Office Suite and proprietary software for data management and reporting
Qualifications
- Minimum 2 years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information discreetly
- Proven problem-solving skills and ability to work independently
- Associate's degree or equivalent administrative certification preferred