Job Description
Join our dynamic team at Austin City Hall as a Local Administrative Assistant on a weekend shift! This vital role supports city operations with precision and professionalism, ensuring seamless administrative functions while residents enjoy their weekends. You'll be the backbone of our office, maintaining high standards of efficiency and service excellence in a collaborative government environment.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries with exceptional professionalism
- Maintain accurate digital and physical filing systems for confidential municipal documents
- Process administrative paperwork, permits, and forms ensuring compliance with city regulations
- Coordinate office supplies inventory and procurement for weekend operations
- Support event preparation and logistical coordination for weekend public meetings
- Perform data entry and record-keeping in municipal databases with meticulous attention to detail
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 2 years administrative support experience in government or public sector
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask in fast-paced environments
- Strong written and verbal communication skills for diverse public interactions
- Ability to work independently with minimal supervision on weekends
- Valid Texas driver's license required for occasional errands
- Proficiency with municipal software systems (e.g., Austin's Permits system)