Job Description
Join our dynamic team as a Local Administrative Assistant in sunny Miami, FL! We're seeking a detail-oriented professional to support our weekend operations with exceptional organizational skills and a proactive mindset. This full-time role offers competitive compensation and benefits while serving as the backbone of our office support function. You'll collaborate with department heads to ensure seamless operations during peak weekend hours, making a tangible impact on our community services.
Responsibilities
- Manage office communications, including call handling and correspondence routing
- Coordinate weekend scheduling for meetings and appointments
- Prepare and distribute weekly reports and documentation
- Maintain accurate filing systems and digital records
- Assist with procurement and inventory management of office supplies
- Support event coordination for weekend community initiatives
- Process invoices and basic financial documentation
Qualifications
- High school diploma or equivalent (required)
- Associate's degree in Business Administration preferred
- 2+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Knowledge of local Miami government processes a plus