Job Description
We are urgently seeking a highly skilled Local Administrative Assistant to join our dynamic team in Jacksonville, FL. This critical role provides essential office support to ensure seamless operations for our growing organization. The ideal candidate will thrive in a fast-paced environment and possess exceptional organizational abilities. Join our award-winning team and contribute to our mission of delivering exceptional service to our community.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and purchase orders accurately
- Coordinate office logistics including supplies, equipment maintenance, and vendor relations
- Support onboarding processes for new team members
Qualifications
- Minimum 2 years of administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associates degree or equivalent certification preferred
- Ability to maintain confidentiality and exercise discretion
- Proven problem-solving skills and adaptability