Job Description
Join our dynamic team at CityScape Solutions as a Part-Time Administrative Assistant in the heart of San Francisco! This role is perfect for detail-oriented professionals who thrive in fast-paced environments. You'll be the backbone of our daily operations, ensuring seamless administrative workflows while showcasing your exceptional data entry skills. Enjoy flexible hours and a collaborative atmosphere where your contributions make a tangible impact. If you're passionate about precision and supporting a mission-driven organization, we encourage you to apply today!
Responsibilities
- Accurately input, update, and maintain critical data in CRM and proprietary systems with zero-error tolerance
- Manage digital filing systems and document repositories for instant retrieval and compliance
- Coordinate calendars, schedule appointments, and arrange logistics for executive staff
- Process incoming communications (emails, calls, correspondence) with professionalism and discretion
- Prepare and distribute internal reports, memos, and presentation materials
- Assist with vendor communications and invoice processing
- Support ad-hoc administrative projects as department needs evolve
Qualifications
- Minimum 2 years proven experience in administrative roles with heavy data entry focus
- Expert-level proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Exceptional typing speed (60+ WPM) and 10-key numeric accuracy
- Experience with CRM platforms (Salesforce preferred) and database management
- Strong organizational skills with meticulous attention to detail
- Ability to prioritize tasks and meet deadlines in a deadline-driven environment
- Excellent written and verbal communication skills
- High school diploma or equivalent; associate's degree preferred