Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our community operations. This part-time role offers flexible hours while providing essential support to ensure seamless day-to-day functionality. We're seeking a detail-oriented professional who thrives in fast-paced environments and takes pride in delivering exceptional administrative services to residents and staff alike.
Responsibilities
- Manage office calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain accurate digital and physical filing systems for departmental records
- Process administrative paperwork, permits, and forms with strict attention to detail
- Assist with community outreach initiatives and public information dissemination
- Collaborate with cross-functional teams to support special projects and events
- Perform data entry and generate reports using Microsoft Office Suite
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience in government or public sector
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Knowledge of local government procedures and regulations
- Ability to maintain confidentiality and handle sensitive information
- Valid California driver's license (may be required for occasional errands)