Job Description
Join our dynamic team at Coastal Business Solutions as a Senior Administrative Assistant and become the backbone of our operations in the heart of Virginia Beach. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This role offers competitive compensation, comprehensive benefits, and opportunities for career growth in a collaborative environment.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential documents, reports, and correspondence with meticulous attention to detail
- Oversee office supply inventory, vendor relationships, and facility maintenance
- Act as primary point of contact for internal/external stakeholders with professional communication
- Streamline administrative workflows using Microsoft Office Suite and proprietary systems
- Coordinate departmental events and special projects requiring logistical expertise
- Maintain digital filing systems with robust data security protocols
Qualifications
- Minimum 5 years progressive administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with proven ability to prioritize competing tasks
- Professional discretion handling confidential information and sensitive matters
- Associate's degree in Business Administration or related field required
- Experience with calendar management tools (e.g., Calendly) and video conferencing platforms
- Strong written and verbal communication skills with polished business etiquette