Job Description
Join our dynamic team at Miami Administrative Solutions as a Local Administrative Assistant and become the backbone of our office operations! We're seeking a detail-oriented professional to support our daily administrative functions while fostering a collaborative and supportive work environment. Enjoy flexible hours, competitive compensation, and the opportunity to grow your career in a thriving Miami business hub. If you're passionate about organization and providing exceptional support, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications via phone, email, and in-person with professionalism and efficiency
- Maintain accurate digital and physical filing systems for confidential documents
- Assist with onboarding processes including new hire paperwork and orientation materials
- Process invoices, expense reports, and basic accounting documentation
- Coordinate office supplies inventory and vendor relationships for procurement
- Support event planning and logistics for client meetings and company functions
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of bookkeeping or accounting principles
- Local Miami residency required for in-office presence