Job Description
Join our dynamic team as a Local Administrative Assistant in Tucson, AZ, offering a flexible night shift schedule to support your work-life balance. We're seeking a detail-oriented professional to ensure seamless office operations while our day team rests. This role is perfect for night owls who thrive in quiet environments and want to contribute meaningfully to our community.
Enjoy competitive compensation, comprehensive benefits, and the opportunity to grow within a supportive organization. If you're organized, tech-savvy, and committed to excellence, we encourage you to apply today!
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift hours
- Process payroll, invoices, and financial documents with precision
- Coordinate scheduling for remote teams across multiple time zones
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support special projects including data analysis and report generation
- Act as primary point of contact for after-hours vendor and client communications
- Oversee office equipment maintenance and supply inventory replenishment
Qualifications
- 3+ years of administrative experience with night shift or flexible schedule background
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Strong attention to detail with error-proof documentation abilities
- Ability to work independently with minimal supervision
- Experience with scheduling software (e.g., Calendly, Acuity)
- Knowledge of Tucson municipal processes preferred
- Valid Arizona driver's license required for occasional errands