Job Description
Join our dynamic team as a Local Administrative Assistant supporting critical nighttime operations in the heart of NYC. This premium opportunity offers flexible scheduling and competitive compensation with additional night shift differentials. Ideal for candidates seeking work-life balance without compromising career growth. You'll be the backbone of our overnight operations, ensuring seamless administrative support while maintaining a professional environment. Enjoy modern amenities, comprehensive benefits package, and a collaborative culture that values your contributions.
Responsibilities
- Manage inbound communications and coordinate cross-departmental operations during night shifts
- Maintain digital filing systems and ensure accurate documentation of daily activities
- Schedule appointments, meetings, and logistics across multiple time zones
- Process confidential data with precision and maintain HIPAA/GDPR compliance standards
- Assist with payroll processing and expense report reconciliation
- Coordinate emergency response protocols and incident reporting procedures
- Support inventory management and office supply replenishment
Qualifications
- Minimum 2 years administrative experience in fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Ability to work independently with minimal supervision during night hours
- Strong organizational skills with attention to detail
- Flexibility to adapt to changing priorities and schedules
- Valid New York State driver's license (for occasional errands)
- Associate's degree or equivalent administrative certification preferred