Job Description
Join our dynamic team as a Local Administrative Assistant in San Jose! We're seeking a detail-oriented professional to support our night operations with exceptional organizational skills. This full-time night shift role offers competitive compensation and the opportunity to work in a fast-paced environment while ensuring smooth administrative workflows. If you thrive in after-hours settings and excel at multitasking, apply today to become an integral part of our dedicated support staff.
Responsibilities
- Manage incoming communications including calls, emails, and correspondence during night shift hours
- Coordinate office operations including supply inventory, equipment maintenance, and facility management
- Process confidential documents with strict adherence to data security protocols
- Schedule appointments, meetings, and travel arrangements for department leadership
- Prepare and distribute reports, presentations, and administrative documentation
- Provide cross-departmental support including data entry and record keeping
- Assist with onboarding and training for new administrative staff
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proven ability to work independently during night shift hours (6 PM - 2 AM)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with attention to detail and accuracy
- Excellent written and verbal communication abilities
- Experience with office management systems and digital record keeping
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to adapt to changing priorities and deadlines