Job Description
Join our dynamic team as a Local Administrative Assistant in the heart of New York City! We offer a modern, flexible schedule (8am-4pm or 10am-6pm) to support work-life balance while delivering exceptional administrative support. This hybrid role combines remote flexibility with in-office collaboration in our Manhattan headquarters. You'll be the backbone of our local operations, ensuring seamless daily functions and enhancing team productivity with your organizational prowess. If you thrive in fast-paced environments and value professional growth, this opportunity is tailored for you.
Responsibilities
- Manage calendars, coordinate meetings, and handle correspondence for department heads
- Process invoices, expense reports, and maintain financial records with precision
- Onboard new hires and manage office supplies inventory
- Act as primary liaison between local teams and corporate headquarters
- Prepare presentations and reports using Microsoft Office Suite
- Coordinate travel arrangements and logistics for staff
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- 3+ years of administrative experience in a NYC-based organization
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills
- Ability to multitask and prioritize in high-pressure situations
- Associate's degree or equivalent professional certification
- Experience with scheduling tools (Calendly, Doodle) preferred
- Knowledge of NYC administrative regulations a plus