Job Description
Join our dynamic Louisville team as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to manage daily office functions and support our local business growth. This immediate opening offers a competitive salary, comprehensive benefits, and a collaborative work environment in the heart of Louisville.
Why You'll Love Working Here:
- Immediate start date with flexible scheduling options
- Professional development opportunities and career advancement
- Supportive team culture with monthly team-building events
- Modern downtown office with free parking
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office supplies inventory and vendor relationships
- Support event planning and logistics for local client meetings
- Assist with financial record-keeping and expense report processing
- Act as primary point of contact for internal and external stakeholders
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support experience in a Louisville-based organization
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion and professionalism handling sensitive information
- Local knowledge of Louisville area and business landscape