Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our growing team in Indianapolis. If you are looking for local jobs in Indianapolis, IN with a flexible schedule, we want to hear from you. This role offers a unique opportunity to support high-level operations in a dynamic environment.
At Apex Administrative Services, we pride ourselves on efficiency and client satisfaction. As an urgent hire position, we are looking for candidates ready to start immediately and contribute to our success.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior staff.
- Document Management: Prepare, proofread, and distribute reports, presentations, and correspondence with a high degree of accuracy.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, filtering inquiries professionally.
- Data Entry & Records: Maintain accurate digital and physical records, ensuring data integrity and confidentiality.
- Office Operations: Oversee inventory management, order supplies, and assist in maintaining a professional office environment.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 2 years of administrative support experience.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organization: Exceptional attention to detail and strong multitasking abilities.
- Communication: Excellent verbal and written communication skills.