Job Description
Join our dynamic team at Jacksonville Administrative Solutions as a Local Administrative Assistant and become the backbone of our thriving operations! We're seeking a detail-oriented professional to provide comprehensive administrative support in our fast-paced Jacksonville office. This immediate hire opportunity offers competitive compensation, a collaborative work environment, and clear pathways for career growth. If you're passionate about streamlining processes and supporting a mission-driven organization, apply today and start making an immediate impact!
Responsibilities
- Manage office calendars, coordinate meetings, and handle travel arrangements for executive staff
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Maintain accurate digital and physical filing systems with strict attention to confidentiality
- Serve as primary point of contact for internal and external stakeholders, providing exceptional customer service
- Process invoices, expense reports, and financial documentation with precision
- Coordinate office logistics including inventory management, supply ordering, and vendor relations
- Support HR functions including onboarding, data entry, and compliance documentation
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize multiple tasks simultaneously
- Strong written and verbal communication skills with professional demeanor
- Associate's degree or equivalent combination of education and experience
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proven problem-solving abilities and proactive approach to administrative challenges
- Local Jacksonville residency preferred to ensure immediate availability