Job Description
Are you a highly organized professional seeking a rewarding career in Jacksonville, FL? Apex Office Solutions is currently conducting an urgent hiring campaign for a dedicated Administrative Assistant to support our growing team. We are looking for an individual who thrives in a fast-paced environment and is committed to delivering exceptional office support.
In this pivotal role, you will be the face of our operations, ensuring seamless communication and efficient workflow management. We offer a competitive salary package, comprehensive benefits, and a collaborative culture that values your contributions. Join us and take your career to the next level today.
Responsibilities
- Manage and coordinate the daily calendar, scheduling appointments, meetings, and travel arrangements with precision.
- Screen and direct incoming phone calls, emails, and visitors, ensuring inquiries are routed to the appropriate personnel promptly.
- Prepare, proofread, and distribute professional correspondence, reports, and presentations for executive leadership.
- Oversee office inventory and coordinate the procurement of necessary supplies and equipment.
- Assist with data entry, database management, and the organization of both physical and digital filing systems.
- Process expense reports, invoices, and general bookkeeping tasks to maintain accurate financial records.
- Facilitate team coordination by preparing meeting agendas and taking detailed minutes.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is preferred.
- Minimum of 2 years of proven experience in an administrative or office support role.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills with a professional and polished demeanor.
- Strong organizational skills with the ability to prioritize multiple tasks and meet strict deadlines.
- Demonstrated ability to work independently with minimal supervision in a dynamic office environment.