Job Description
Join a thriving team in Oakland! We are seeking a dedicated and detail-oriented Local Administrative Assistant to support our daily operations. This is an immediate hire opportunity with a flexible schedule designed to fit your lifestyle. If you excel in a fast-paced environment and are looking for a career in California, we want to hear from you.
Why Join Us?
- Immediate Start: Begin making an impact right away.
- Flexible Hours: Work-life balance is our priority.
- Growth Opportunities: Clear paths for career advancement.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and managing conference room bookings.
- Screen and route incoming calls and emails, ensuring timely responses to internal and external stakeholders.
- Prepare and distribute meeting agendas, presentations, and minutes with high attention to detail.
- Perform accurate data entry, file management, and record-keeping for company databases.
- Assist with travel arrangements, including booking flights, hotels, and ground transportation.
- Handle incoming mail and courier services, ensuring all packages are logged and distributed correctly.
- Support the management team with ad-hoc projects and special administrative tasks.
Qualifications
- High School Diploma or GED required; Associate’s degree or Bachelor’s degree in a related field is a plus.
- Proven experience as an Administrative Assistant or similar role in a local business setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to prioritize multiple tasks in a dynamic environment.
- Strong verbal and written communication skills in English.
- Ability to work a flexible schedule, including occasional evenings or weekends if needed.
- Reliable transportation and a valid driver's license preferred.