Job Description
Join our dynamic team in Tucson as an Administrative Assistant with immediate availability and flexible scheduling! We're seeking a detail-oriented professional to support our local operations with seamless administrative coordination. This full-time temporary position offers a competitive hourly rate and the opportunity to make an immediate impact in a supportive environment. If you thrive in fast-paced settings and value work-life balance, apply today to start your career with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics for department heads
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Maintain organized digital and physical filing systems for critical business records
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Support HR processes onboarding and payroll documentation for local staff
- Assist with event planning and logistics for community outreach initiatives
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 1 year administrative support experience in a local business setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Flexibility to work evenings/weekends as needed for operational coverage
- Valid Arizona driver's license and reliable transportation
- Ability to pass background check and drug screening