Job Description
Join our dynamic team at California Business Solutions Inc. as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our executive team with seamless administrative operations. This is a direct-hire position offering competitive compensation and growth opportunities in the heart of San Francisco.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and virtual platforms
- Prepare and distribute professional correspondence, reports, and presentations
- Oversee office inventory management and supply procurement
- Coordinate travel arrangements and expense reports
- Support onboarding processes for new team members
- Maintain confidential records and ensure data security compliance
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and organizational skills
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Associate's degree or equivalent professional certification
- Experience with scheduling software (Calendly, Doodle)
- Attention to detail with high accuracy in documentation