Job Description
Join our dynamic team in San Jose as an Administrative Assistant and become the backbone of our fast-paced office environment. We're seeking a highly organized professional to provide comprehensive support to department heads and ensure seamless daily operations. This immediate hire opportunity offers competitive compensation, flexible scheduling options, and a chance to grow within a thriving organization. If you're a detail-oriented individual with exceptional communication skills and a passion for efficiency, we encourage you to apply today.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executives
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documentation
- Maintain accurate filing systems (digital and physical) for confidential records
- Process expense reports, invoices, and purchase orders with precision
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relationships
- Support special projects and event planning as assigned by management
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion in handling confidential information
- Associate degree or equivalent administrative certification preferred