Job Description
Join our dynamic team at Oakland City Services as a Local Administrative Assistant with an immediate opening and flexible schedule. We're seeking a highly organized professional to provide essential support to our municipal operations. This is a fantastic opportunity to make a direct impact in our community while enjoying a work-life balance that suits your needs.
In this role, you'll be the backbone of daily operations, ensuring seamless administrative functions across multiple departments. Our ideal candidate thrives in fast-paced environments, possesses exceptional communication skills, and is passionate about serving the Oakland community. We offer competitive compensation, comprehensive benefits, and a supportive work culture that values growth and flexibility.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain accurate digital and physical filing systems with strict confidentiality
- Assist in onboarding processes and new hire documentation
- Coordinate office supplies inventory and procurement processes
- Support event planning and logistics for community outreach initiatives
Qualifications
- Minimum 2 years of administrative support experience in a fast-paced setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Knowledge of Oakland municipal processes preferred
- High school diploma or equivalent; associate degree a plus