Job Description
Join our dynamic team at Chicago Administrative Solutions as a Local Administrative Assistant! We're seeking a highly organized professional to support our downtown Chicago operations with a flexible full-time schedule. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise truly makes an impact. Perfect candidates will thrive in fast-paced settings while maintaining meticulous attention to detail. Apply today to become an integral part of Illinois' premier administrative support team!
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics for executive team
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Oversee office inventory management, supply ordering, and vendor relationships
- Support data entry, record maintenance, and document filing systems
- Coordinate cross-departmental projects and assist with event planning
- Act as primary point of contact for internal staff and external partners
Qualifications
- Minimum 3 years of administrative support experience in a professional environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Associate's degree or equivalent combination of education and experience
- Proven ability to maintain confidentiality and handle sensitive information
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Flexibility to adapt to changing priorities and work occasional evenings/weekends