Job Description
Join our dynamic team in Chicago as a Local Administrative Assistant with a flexible schedule! We're seeking a detail-oriented professional to support our operations with exceptional organizational skills. This full-time role offers the perfect work-life balance with adaptable hours, allowing you to thrive in a supportive environment while making a tangible impact. If you're passionate about streamlining workflows and providing stellar administrative support, we encourage you to apply today.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings efficiently
- Handle incoming communications, including emails, calls, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Maintain accurate filing systems and digital databases
- Assist with onboarding and training of new administrative staff
- Coordinate office supplies inventory and procurement processes
- Support event planning and logistics for local initiatives
- Act as primary liaison between departments and external partners
Qualifications
- Associate's degree or equivalent experience in administration
- 3+ years of proven administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Experience with scheduling software (e.g., Calendly, Doodle)
- Flexibility to adapt hours between 8 AM - 6 PM as needed