Job Description
Join our dynamic team at Urban Solutions Group as a Local Administrative Assistant in Los Angeles! We're seeking a highly organized professional to support our office operations with exceptional administrative expertise. Enjoy a competitive salary, comprehensive benefits package, and a flexible schedule that promotes work-life balance. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and want to make a meaningful impact in our community.
As a key member of our administrative team, you'll be instrumental in maintaining seamless office operations, supporting executive staff, and ensuring our clients receive top-tier service. We value initiative, professionalism, and a proactive approach to problem-solving. If you're passionate about administrative excellence and seek a rewarding career path, apply today to become part of our innovative team.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with travel arrangements, expense reports, and procurement of office supplies
- Prepare, edit, and distribute correspondence, reports, and presentation materials
- Support HR functions including onboarding, record-keeping, and benefits administration
- Coordinate office events and ensure facility maintenance and vendor management
- Implement and optimize office procedures to enhance operational efficiency
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with scheduling tools (e.g., Calendly, Doodle)
- Ability to maintain confidentiality and handle sensitive information
- Associate's degree or equivalent combination of education and experience
- Proven ability to adapt to changing priorities and flexible work arrangements