Job Description
Join our dynamic team at CityScape Solutions as a Local Administrative Assistant in Mesa, Arizona! We're seeking a highly organized professional to support our Virginia-based operations with exceptional administrative expertise. Enjoy the perfect blend of structured responsibilities and a flexible schedule designed to support work-life balance. This role is ideal for detail-oriented individuals who thrive in collaborative environments and want to make a tangible impact on our community-focused initiatives.
Responsibilities
- Manage calendars, scheduling, and coordinate complex multi-location meetings between Mesa and Virginia teams
- Handle confidential correspondence, data entry, and maintain accurate digital/physical filing systems
- Act as primary point of contact for local vendors, clients, and internal stakeholders
- Process payroll, expense reports, and financial documentation with precision
- Coordinate logistics for office events, travel arrangements, and departmental projects
- Support onboarding processes and maintain comprehensive HR records
- Implement office procedures to enhance operational efficiency across both locations
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience with multi-location coordination
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven experience handling confidential data and sensitive information
- Strong written/verbal communication skills with professional demeanor
- Ability to adapt schedule for cross-time zone collaboration (Virginia hours)