Job Description
Join our dynamic team at San Jose Municipal Services as a Local Administrative Assistant and become the backbone of our office operations. We're seeking a highly organized professional to support our city initiatives with exceptional administrative expertise. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to contribute directly to our community's success. If you thrive in fast-paced environments and possess exceptional multitasking abilities, we encourage you to apply.
Responsibilities
- Manage daily office operations including scheduling, correspondence, and record-keeping
- Coordinate complex calendars and logistics for department leadership
- Prepare and edit official documents, reports, and presentations
- Serve as primary point of contact for internal and external stakeholders
- Oversee procurement processes and inventory management
- Implement office procedures to enhance operational efficiency
- Support event coordination and meeting logistics
Qualifications
- Associate's degree in Business Administration or related field
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with office management software (e.g., SAP, Workday)
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with attention to detail